Transport invoice control: reconcile planned, performed and invoiced
A method for checking a transport invoice by connecting what was planned, what was performed and what was invoiced.
Read the resourceBack
Vigilo · Invoice control
Adapt invoice control to the contract and the transport actually performed.
Vigilo adapts to your contracts, supporting documents, pricing rules, formats, and portals. It brings assessed sources together to explain and process each discrepancy.
Context rebuilt
Action verified
Recognise the need
A discrepancy can never be reduced to two amounts.
Transport billing varies with customer agreements, services performed, and available evidence. Vigilo rebuilds the expected result within the scope defined with your teams.
01
Pre-invoices, self-billing statements, and invoices arrive through different formats and portals.
02
Contracts combine rate cards, surcharges, thresholds, and customer-specific conditions.
03
Waiting time, changes, and services must be supported by the right evidence.
04
The same type of discrepancy may require a different decision depending on its scope.
05
Operations and finance teams must retrieve the history before approving or challenging a charge.
The workflow
Control configured around your pricing rules.
Documents, formats, portals, contracts, checks, and possible actions are assessed on real transport files, then validated before activation.
01
Collect assessed sources
Vigilo identifies the invoice, pre-invoice, or self-billing statement and gathers the required actual-performance data.
02
Match the right transport file
The document is linked to the relevant transport, its history, and the available supporting evidence.
03
Rebuild the expected charge
Applicable rates, surcharges, and conditions are determined from the rules validated for that contract.
04
Qualify discrepancies
Each difference is presented with its likely cause, applicable rule, and supporting sources.
05
Prepare the resolution
The context required for approval, correction, or challenge is assembled in the expected format.
06
Track the decision
The outcome and rationale are retained. Sensitive or out-of-scope cases remain with the team.
Scope and human control
Automate what is known. Make exceptions visible.
The level of action depends on the validated workflow, the systems involved, and the risk associated with each decision.
Invoice control can be deployed independently from order intake.
Every contract, format, portal, supporting document, pricing rule, and action is assessed and validated.
Vigilo’s adaptability does not turn a detected difference into an automatic error or dispute.
Next step
Let’s start with a real control case.
We will assess your documents, contracts, formats, portals, pricing rules, and the decisions that must remain human.
Request a focused demo